Iowa HHS has implemented the IBHRS to fulfill the integration of licensure and data reporting requirements set in motion by Senate File 2425 (2008) and House File 811 (2009), where the Iowa Legislature directed the Department to align SUD and problem gambling (PG) treatment systems. IBHRS combines SUD and PG data models and has extensive validation rules to ensure data submitted to IBHRS meets the Department’s standards. Note: Please submit IBHRS-related questions to sapgdata@idph.iowa.gov.
Past IBHRS Technical Assistance Webinars
Provider Client Data Set (February 10, 2021) | PowerPoint
Treatment Episode Data Set - Part 1 (February 24, 2021) | PowerPoint
Service Event Data Set (March 10, 2021) | PowerPoint
Treatment Episode Data Set - Part 2 Performance Outcome Measures (March 24, 2021) | PowerPoint
IPN H837 Claim Item Submission (April 7, 2021) | PowerPoint
Treatment Episode Data Set - Part 3 (Care Statuses, April 21, 2021) | PowerPoint
Non-Patient Service Data Set (March 1, 2022) | Non-Patient Service Data Set Guide
Vendor-Specific Breakout Session 1 (May 5, 2021) | PowerPoint
Vendor-Specific Breakout Session 2 (May 19, 2021) | PowerPoint
Vendor-Specific Breakout Session 3 (June 2, 2021) | PowerPoint
Vendor-Specific Breakout Session 4: (June 16, 2021) | PowerPoint
Vendor-Specific Breakout Session 5: (July 14, 2021) | PowerPoint
IBHRS XML Upload Training (April 2, 2021) | PowerPoint
IPN H837 Claim Item Submission (April 7, 2021) | PowerPoint
Transition Plan Review (May 27, 2021) | PowerPoint
IBHRS Data Entry Screen Training (June 8, 2021) | PowerPoint
IBHRS Data Entry Screen Training II (June 30, 2021) | PowerPoint
IBHRS OTP (Opioid Treatment Program) Registry Training (July 20, 2021) | PowerPoint
IBHRS Statewide Waitlist Training (July 28, 2021) | PowerPoint
IBHRS Grant Management Training (July 30, 2021) | PowerPoint
IBHRS Administrator Open Q&A Session (August 2, 2021) | no PowerPoint
Group 1 Providers Transitioning from I-SMART Reporting to Reporting via IBHRS Data Entry Screens, Monday, July 12, 2021 | PowerPoint
Group 2: Providers Transitioning from I-SMART Reporting to Reporting via IBHRS XML Data Uploads Tuesday, July 13, 2021 | PowerPoint
Group 3: Providers Transitioning from CDR Reporting to Reporting via IBHRS XML Data Uploads
Option A. Providers using the same EHR system in reporting to CDR and IBHRS, Friday, July 16, 2021 | PowerPoint
Option B. Providers changing EHR systems between CDR and IBHRS (between July 1, 2021 – August 8, 2021) - No recording available as there were no Providers identifying as "Group 3 Option B" Providers.
Group 4: Providers Transitioning from CDR Reporting to Reporting via IBHRS Data Entry - No recording available as there were no Providers identifying as "Group 4" Providers.
Past IBHRS Q&A Sessions
2023 IBHRS Monthly Q&A
Note: Held every Monday, unless noted otherwise.
2022 IBHRS Monthly Q&A
Note: Held every Monday, unless noted otherwise.
IBHRS Q&A Session, Monday, August 16, 2021, 11:00am CST
IBHRS Q&A Session, Monday, August 23, 2021, 11:00am CST
IBHRS Q&A Session, Monday, August 30, 2021, 11:00am CST
IBHRS Q&A Session, Monday, September 13, 2021, 11:00am CST
IBHRS Q&A Session, Monday, September 20, 2021, 11:00am CST
IBHRS Q&A Session, Monday, October 4, 2021, 11:00am CST
IBHRS Q&A Session, Monday, October 11, 2021, 11:00am CST
IBHRS Q&A Session, Monday, October 18, 2021, 11:00am CST
IBHRS Q&A Session, Monday, November 8, 2021, 11:00am CST
IBHRS Q&A Session, Monday, November 15, 2021, 11:00am CST
IBHRS Q&A Session, Monday, November 29, 2021, 11:00am CST
IBHRS Q&A Session, Monday, December 6, 2021, 11:00am CST
IBHRS Q&A Session, Monday, December 13, 2021, 11:00am CST
IBHRS Q&A Session, Wednesday, August 11, 2021, 1:00pm CST
IBHRS Q&A Session, Wednesday, August 18, 2021, 1:00pm CST
IBHRS Q&A Session, Wednesday, August 25, 2021, 1:00pm CST
IBHRS Q&A Session, Wednesday, September 1, 2021, 1:00pm CST
IBHRS Q&A Session, Thursday, September 9, 2021, 10:00am CST
IBHRS Q&A Session, Wednesday, September 15, 2021, 1:00pm CST
IBHRS Q&A Session, Wednesday, September 23, 2021, 1:00pm CST
IBHRS Q&A Session, Wednesday, October 6, 2021, 1:00pm CST
IBHRS Q&A Session, Wednesday, October 20, 2021, 1:00pm CST
IBHRS Q&A Session, Wednesday, October 27, 2021, 1:00pm CST
IBHRS Q&A Session, Wednesday, November 3, 2021, 11:00am CST
IBHRS Q&A Session, Wednesday, November 10, 2021, 11:00am CST
IBHRS Q&A Session, Wednesday, November 17, 2021, 11:00am CST
IBHRS Q&A Session, Wednesday, December 1, 2021, 11:00am CST
IBHRS Q&A Session, Wednesday, December 8, 2021, 11:00am CST
IBHRS Q&A Session, Wednesday, December 15, 2021, 11:00am CST
IBHRS Documentation
The IBHRS Provider Submission Guide documents the technical requirements for submitting data into IBHRS, including information on file processing and formatting, the submission process, and technical details of the fields, forms, and business and validation rules of IBHRS. This Submission Guide will be finalized once the Department has granted final approval to the data structures of IBHRS. In addition to the Submission Guide, FEI will provide an XSD file that describes its fields and structures – a technical template for validating an XML file, and example XML files that providers can reference as they work with their EHR systems to develop their own XML files.
- IBHRS Provider Submission Guide (Revised February 2022)
The IBHRS Non-Patient Service Data Set Guide documents how providers are to report specific non-patient services provided as part of the Integrated Provider Network (IPN) contracted substance use disorder and problem gambling agencies.
The IBHRS Patient Data Flow document outlines at a high level the data flow within IBHRS via diagrams and examples to assist providers in understanding the nuances of data collection. It also shows where data reporting has been streamlined and the new data elements being introduced within IBHRS.
The IBHRS Tip Sheet - Delete-To-Modify Entities document describes how to update certain entities in IBHRS. The information contained in this document applies to both XML and Data Entry users.
- IBHRS Tip Sheet - Delete-To-Modify Entities (Revised April 2022)
The IBHRS Vocabulary is to be used in conjunction with the IBHRS Provider Submission Guide. IBHRS uses a vocabulary system to control the allowed values for each field that requires a specific code value.. For diagnosis, IBHRS supports the ICD-10 code system, and submitters are required to submit valid codes from the ICD-10 code system directly. For technical assistance on the IBHRS Vocabulary, please email SAPGData@idph.iowa.gov.
- IBHRS Vocabulary (Excel) (Rev. Sept. 2023)
The IBHRS Cutover Instructions document provides an overview of what a cutover may entail if switching between XML and data entry reporting, onboarding a new electronic health record, or license changes due to new ownership or merger. Questions about a cutover should be submitted as early as possible in the process via email SAPGData@idph.iowa.gov.
For XML Schema Definitions and XML Examples for Client Data Set, Treatment Episode Data Set, and Service Event Data Set, contact the IBHRS Help Desk at sapgdata@idph.iowa.gov.
The Provider SRI is the unique identifier for a Provider Agency. The Provider Site SRI is the unique identifier for each Facility within a Provider Agency. These values are used to link the Provider Client, Provider Treatment Episodes, and Service Event records to the correct Agency and Facility. The zipped file below contains both an Excel and PDF version of the list.
- Provider Site SRIs (June 2022)
- Provider Site SRIs Listing (June 2022)
The IBHRS Diagrams offer a visual representation of the fields that will be reported to IBHRS within each data set (Client, Treatment Episode, and Service Event). These fields are further defined within the Submission Guide.
The Vocabulary Key is intended to serve as a supplement to the IBHRS Data Entry Forms to aid with data collection. This key lists out response options for IBHRS data fields that have more than ten options. These are not listed on the Data Entry Forms to make the forms shorter and easier to navigate.
- IBHRS Data Entry Vocabulary Key (Revised July 21, 2021)
The H837 Companion Guide is available to those provider organizations who need to submit claim information to IBHRS from their own EHR system. The Companion Guide includes the format and specifications applicable to the accepted IBHRS version of the H837 file.
- IPN H837 Companion Guide v1.7 (Revised June 2023)
The IBHRS Provider Agency Onboarding and Certification Guide outlines the activities necessary for provider agencies to onboard and be certified to report to IBHRS. This work will include a set of webinars, documents, and reference materials to ensure that provider agencies have the training and resources necessary to populate IBHRS consistently with accurate data. This onboarding plan has been designed to facilitate a rapid and efficient implementation of IBHRS.
- IBHRS Provider Agency Onboarding and Certification Guide (Revised September 30, 2021)
The Transition Plan will help facilitate the transition between I-SMART / CDR and IBHRS.
- IBHRS Transition Plan (Revised May 20, 2021)
The End User Guide contains step-by-step instructions that inform users of the specific actions and workflows within each IBHRS module to include file submission and data entry workflows. This includes technical system requirements for the end user. The End User Guide may also be split into separate stand-alone documents, focused on each subject area of the system.