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Welcome to the Iowa WIC Web Portal. This portal was developed to provide local WIC agency staff with easy access to policies and other essential information to effectively perform all responsibilities and requirements for WIC.
Iowa WIC's Mission
The mission of Iowa WIC is to empower families to improve their health by providing access to nutritious foods, education, breastfeeding support, and community resources.
Iowa WIC Values
- Family-Centered: Engaging families across Iowa in decision-making to help them thrive
- Empowering: Offering resources to families for long-term health and success
- Supportive: Providing eligible families with support regardless of the situation
- Respectful: Meeting families where they are
- Collaborative: Connecting with community partners to meet the needs of families
Iowa WIC Vision Statement
Iowa WIC envisions a future where state and local agency staff are empowered, informed, and equipped to deliver exceptional support to WIC participants and their families. Through innovation, data, and technology, we create a seamless and engaging experience across all touchpoints, ensuring that every WIC-eligible Iowa family feels welcomed, valued, and supported.
Our clinics—bright, welcoming, and comfortable—become places of trust and care, enhancing the well-being of participants and strengthening the communities we serve.
Back to topBreastfeeding Peer Counseling Resources
The Breastfeeding Peer Counseling (BFPC) Resources tab located on the WIC local agency web portal is intended to give easy access to resources that will be useful to local WIC Breastfeeding Peer Counseling staff. If you have any questions or would like to recommend an item be added to the BFPC Resources, please contact the state Breastfeeding Peer Counseling Coordinator.
Back to topPolicies
Vendor and Farmer Management
- 450.05 Food Selection Criteria (7.06 KB) .pdf
- 450.07 UPC/PLU Collection (353.88 KB) .pdf
- 450.07a UPC/PLU Collection (Form) (61.36 KB) .docx
- 450.10 Vendor Selection & Management (132.91 KB) .pdf
- 450.10a Grocery Vendor Application Guidance (Form) (160.28 KB) .pdf
- 450.10c Vendor Agreement and Handbook (Booklet) (492.26 KB) .pdf
- 450.11 Price Assessment Reports (136.57 KB) .pdf
- 450.12 Vendor Training (174.31 KB) .pdf
- 450.15 Vendor Management (95.9 KB) .pdf
- 450.20 Vendor Monitoring (170.43 KB) .pdf
- 450.20a Routine Vendor Monitoring Report (Form) (146.11 KB) .pdf
- 450.20b Iowa WIC Educational Buy Form (Form) (80.54 KB) .pdf
- 450.30 Compliance Investigations (197.86 KB) .pdf
- 450.30a Compliance Investigation Form (126.54 KB) .pdf
- 450.40 Sanctions (31.02 KB) .pdf
- 450.50 Reconciliation (138 KB) .pdf
- 450.60 Dual Participation (81.27 KB) .pdf
- 450.60A Dual Participation Sample Data Sharing Agreement (161.89 KB) .pdf
- 450.70 USDA Food and Nutrition Service - Supplemental Nutrition Assistance Program (55.22 KB) .pdf
- 450.70 SNAP WIC MOU (709.75 KB) .pdf
Nutrition Services Policies, Forms, Procedures
Policies
- Breastfeeding Data Collection (176.86 KB) .pdf
- Breastfeeding Peer Counselors - Scope of Practice and When to Yield (165.84 KB) .pdf
- Breastfeeding Promotion and Support (198.75 KB) .pdf
- Breast Pump Inventory Control (188.45 KB) .pdf
- Children 1 - 4 Years Food Package (270.66 KB) .pdf
- Food Package Administrative Adjustments (209.69 KB) .pdf
- Food Package Nutrition Tailoring (208.2 KB) .pdf
- Fully Breastfeeding Women Food Package (271.41 KB) .pdf
- Infant Food Package (344.96 KB) .pdf
- Infant Formula Returns (199.39 KB) .pdf
- Iowa WIC Approved Foods List (263.99 KB) .pdf
- Issuing Breastfeeding Equipment (189.27 KB) .pdf
- Local Agency Personnel Training (261.83 KB) .pdf
- Medicaid Reimbursement for Enteral Nutrition (156.46 KB) .pdf
- Medical Documentation (180.42 KB) .pdf
- Minimum Client Contact Schedule for Breastfeeding Peer Counselors (142.71 KB) .pdf
- New Participant Education (169.32 KB) .pdf
- Nutrition Care Plans (123.39 KB) .pdf
- Nutrition Education (181.97 KB) .pdf
- Nutrition Education Contacts (186.35 KB) .pdf
- Nutrition Education Materials (210.01 KB) .pdf
- Nutrition Services Documentation (204.17 KB) .pdf
- Peer Counselor Training (195.54 KB) .pdf
- Postpartum or Mostly Formula Feeding Women Food Package (270.85 KB) .pdf
- Pregnant or Partially (Mostly) Breastfeeding Food Package (274.23 KB) .pdf
- Proxies (167.29 KB) .pdf
- Special Children and Women Food Package (287.43 KB) .pdf
- Staff Referrals to Peer Counseling (134.21 KB) .pdf
- State Goals and Objectives (Action Plans) (154.9 KB) .pdf
- WIC Breastfeeding Peer Counseling Programs in Iowa (198.96 KB) .pdf
Forms
- Breastfeeding Peer Counseling Time Study Report (162.09 KB) .pdf
- Breastfeeding Peer Counseling Time Study Report (Word) (32.52 KB) .docx
- Documentation of Nutrition Products (235.86 KB) .pdf
- New Employee Training Checklist (484.76 KB) .pdf
- Proxy Cards (86.05 KB) .pdf
- Special Formula and Food Documentation Form (452.57 KB) .pdf
- New Employee Training Record (220.88 KB) .pdf
Procedures
- Breastfeeding Peer Counseling Contact Observation Procedure (60.53 KB) .pdf
- Breastfeeding Peer Counseling Time Study Procedure (71.93 KB) .pdf
- Evaluation and Maintenance of Scales (123.07 KB) .pdf
- Local Agency Formula Warehouse Process (195.92 KB) .pdf
- Breastfeeding Peer Counselor Contact Observation Tool (77.27 KB) .pdf
- Peer Counselor Documentation Review Procedure (129.97 KB) .pdf
- Selecting Medical Supplies and Equipment (168.71 KB) .pdf
- Women with Breastfeeding Category Changes (162.43 KB) .pdf
Management Information Systems Policies, Forms
Policies
- Data Request Guidelines (112.8 KB) .pdf
- Local WIC Agency Data Processing (119.65 KB) .pdf
- 430.80 Data System Equipment Support (18.04 KB) .pdf
- 430.85 Data System Continuity of Service (36.86 KB) .pdf
Forms
Organization and Management Policies, Forms, Procedures
Policies
- Appointment Contacts (291.67 KB) .pdf
- Breastfeeding Peer Counselor (346.58 KB) .pdf
- Breastfeeding Peer Counseling Coordinator (359.83 KB) .pdf
- Clinic Environment (448.66 KB) .pdf
- Competent Professional Authority (CPA) (358.55 KB) .pdf
- Contract Agency Policies and Procedures (344.76 KB) .pdf
- Document Retention (302.75 KB) .pdf
- Equal Opportunity Affirmative Action Officer (240.5 KB) .pdf
- Hiring Breastfeeding Peer Counselors (314.08 KB) .pdf
- Hiring Personnel (374.65 KB) .pdf
- 360.65 Infection Control Guidelines (165.57 KB) .pdf
- 360.60 Infectious Disease Control (176.23 KB) .pdf
- Iowa WIC Agencies (230.8 KB) .pdf
- Licensed Dietitian (366.4 KB) .pdf
- Licensed Practical Nurse (363.95 KB) .pdf
- Local Agency Breastfeeding Coordinator (412.05 KB) .pdf
- Local Agency Nutrition Coordinator (341.27 KB) .pdf
- Nutrition Educator (363.73 KB) .pdf
- Registered Nurse (362.36 KB) .pdf
- Section 504/Americans with Disabilities Coordinator (381.19 KB) .pdf
- Staff Conflict of Interest (314.71 KB) .pdf
- State of Iowa Equal Opportunity, Affirmative Action, Anti-Discrimination, and Substance Abuse (280.29 KB) .pdf
- State WIC Office Staff (149.74 KB) .pdf
- Subcontracts (343.62 KB) .pdf
- Support Staff (357.55 KB) .pdf
- WIC Coordinator (369.8 KB) .pdf
- WIC Designated Breastfeeding Expert (DBE) (297.78 KB) .pdf
- WIC Nutrition Assistant (349.22 KB) .pdf
Forms
Procedures
- 300.15 Disruptive Participants (397.69 KB) .pdf
- WIC Disaster Plan - Local Agencies (370.87 KB) .pdf
- WIC Service Delivery (291.64 KB) .pdf
Nutrition Services and Administration (NSA) Expenditures Policies, Forms, Procedures
Policies
- Advances (290.2 KB) .pdf
- Equipment Purchasing Guidelines (189.89 KB) .pdf
- Financial Management (339.34 KB) .pdf
- Financial Requirements (339.31 KB) .pdf
- Local Agency Funding and Caseload Allocation Method (143.87 KB) .pdf
- Nutrition Services and Administration (NSA) Costs (203.69 KB) .pdf
- Reporting WIC Personnel Costs (371.83 KB) .pdf
- Vehicle Costs (106.02 KB) .pdf
Forms
- WIC Time Study Report (66.1 KB) .pdf
- Vehicle Purchase Justification Worksheet (Email us to get this)
Procedures
Food Funds Management Policies
- 315.41 Breast Pump Purchasing Guidelines (136.6 KB) .pdf
- 410.08 Bid Solicitation and Billing (27.8 KB) .pdf
Caseload Management Policies, Procedures
Policies
- Caseload Management (370.86 KB) .pdf
- Eligible Population (295.11 KB) .pdf
- Funding Shortage and Participant Waitlists (299.91 KB) .pdf
- Homeless Participants (390.63 KB) .pdf
- Migrant Participants (319.18 KB) .pdf
- Outreach (420.2 KB) .pdf
- Participation Data (120.58 KB) .pdf
- Program Incentive Items (396.16 KB) .pdf
Procedures
Certification, Eligibility and Coordination of Services Policies, Forms, Procedures
Policies
- Adjunctive Eligibility (192.88 KB) .pdf
- Anthropometric Measurements (246.48 KB) .pdf
- Blood Lead Screening (166.94 KB) .pdf
- Blood Tests (233.87 KB) .pdf
- Certification Forms and Program Explanation (155.53 KB) .pdf
- Confidentiality of Participant Information (193.19 KB) .pdf
- Health Updates (202.52 KB) .pdf
- Household Size (163.71 KB) .pdf
- Identification Requirements (170.97 KB) .pdf
- Immunizations (159.6 KB) .pdf
- Income Determination (197.04 KB) .pdf
- Income Guidelines (125.04 KB) .pdf
- Mandatory and Optional Mid-Certification Actions (173.15 KB) .pdf
- Missed Appointment Follow-up (168.66 KB) .pdf
- Nutrition and Health Assessment (215.82 KB) .pdf
- Nutrition Risk Definitions (627.39 KB) .pdf
- Nutrition Risk Priorities (131.32 KB) .pdf
- Nutrition Risk Requirements (171.07 KB) .pdf
- Participant Categories and Certification Periods (188.84 KB) .pdf
- Physical Presence Requirements (315.04 KB) .pdf
- Processing Standards and Notice of Eligibility (160.89 KB) .pdf
- Providing Access to Health Services (82.89 KB) .pdf
- Referrals (176.9 KB) .pdf
- Referrals to Medicaid and hawk-i (147.77 KB) .pdf
- Referrals to Programs and Agencies (186.77 KB) .pdf
- Release and Requests of Information (288.47 KB) .pdf
- Residency Requirements (176.32 KB) .pdf
- Rights and Responsibilities (164.89 KB) .pdf
- Separation of Duties (109.52 KB) .pdf
- Separation of Duties in Extreme Circumstances (152.74 KB) .pdf
- Substance Use and Screening and Referral (185.85 KB) .pdf
- Terminations (229.79 KB) .pdf
- Verification of Certification (182.79 KB) .pdf
- Voter Registration (192.22 KB) .pdf
Forms
- Appointment Reminder (125.4 KB) .pdf
- Authorization for Release of Information (115.71 KB) .pdf
- Information Collection Form (614.57 KB) .pdf
- Notice of Ineligibility (90.72 KB) .pdf
- Notice of Missed Appointment (109.75 KB) .pdf
- Notice of Termination (111.17 KB) .pdf
- Referral From WIC (477.23 KB) .pdf
- Rights and Responsibilities of a WIC Participant (174.67 KB) .pdf
- Amharic (202.47 KB) .pdf
- Arabic (203.33 KB) .pdf
- Arabic (Sudan) (205.56 KB) .pdf
- Bosnian (Latin) (131.81 KB) .pdf
- Burmese (235.67 KB) .pdf
- Chin Falam (97.37 KB) .pdf
- Chin Hakha (97.51 KB) .pdf
- Chin Tedim (96.8 KB) .pdf
- Chin Mizo (97.66 KB) .pdf
- Chuukese (528.43 KB) .pdf
- Farsi (203.13 KB) .pdf
- French (113.53 KB) .pdf
- Haitian Creole (98.56 KB) .pdf
- Hmong (102.31 KB) .pdf
- Karen (142.58 KB) .pdf
- Kayah (503.78 KB) .pdf
- Kinyarwanda (102.3 KB) .pdf
- Kirundi (Rundi) (98.95 KB) .pdf
- Korean (221.46 KB) .pdf
- Kunama (130.77 KB) .pdf
- Laotian (169.26 KB) .pdf
- Lingala (98.06 KB) .pdf
- Mandarin (Simplified Chinese) (188.88 KB) .pdf
- Marshallese (97.33 KB) .pdf
- Nepalese (264.85 KB) .pdf
- Oromo (109.26 KB) .pdf
- Pashto (185.45 KB) .pdf
- Russian (158.96 KB) .pdf
- Pohnpeian (98.24 KB) .pdf
- Somalian (107.93 KB) .pdf
- Spanish (111.97 KB) .pdf
- Swahili (104.66 KB) .pdf
- Thai (160.26 KB) .pdf
- Tigrinya (213 KB) .pdf
- Vietnamese (229.88 KB) .pdf
- VOC Card (160.64 KB) .pdf
Procedures
- Certifications Outside of Clinic (180.4 KB) .pdf
- Deceased Parent Guardian/Head of Household (138.38 KB) .pdf
- Foster Care (179.21 KB) .pdf
- Measuring Hemoglobin with Hemocue (141.82 KB) .pdf
- Measuring Hemoglobin with Pronto (148.71 KB) .pdf
- Serving Families with Two WIC Eligible Adults in the Household (355.08 KB) .pdf
- Split Custody (132.54 KB) .pdf
Food Delivery and FI Accountability and Control Policies
- Food Instrument inventory and Security (170.22 KB) .pdf
- Issuing Food Instruments (196.62 KB) .pdf
- Lost or Stolen Food Instruments (178.03 KB) .pdf
- Missed Appointments and Food Instruments (171.8 KB) .pdf
Monitoring and Audits Policies, Forms
Policies
- Local Agency Audits (291.37 KB) .pdf
- On-Site Agency Reviews (193.8 KB) .pdf
- Required Reports (366.89 KB) .pdf
Forms
- Agency Administrative On-Site Review (392.59 KB) .pdf
- Clinic Services Record Audit (230.59 KB) .pdf
- WIC Agency Office Visit (343.54 KB) .pdf
- WIC Clinic Visit (367.58 KB) .pdf
Civil Rights Policies, Forms
Policies
- Civil Rights Training (330.64 KB) .pdf
- Collecting Race and Ethnicity Data (320.73 KB) .pdf
- Complaints (452.47 KB) .pdf
- Limited English Proficiency Participants (312.09 KB) .pdf
- Notification of Program Changes (213.12 KB) .pdf
- Participants with Disabilities (288.55 KB) .pdf
- USDA Nondiscrimination Statement (126.04 KB) .pdf
Forms
- Information Collection Form (614.57 KB) .pdf
- Iowa WIC Program Request for Clinic Approval Form (221.04 KB) .pdf
- WIC Clinic Access Survey Form (537.2 KB) .pdf
Program Integrity Policies, Procedures
Policies
- 225.80 Participant Violations and Sanctions (348.88 KB) .pdf
- 450.40 Sanctions (51.51 KB) .pdf
- 450.60 Dual Participation (83.5 KB) .pdf
- Participant, Vendor, and Local Agency Appeals and Fair Hearings (281.49 KB) .pdf
Procedures
Back to topResources and Key Documents
Back to topTraining
WIC Program Non-Discrimination Statement
In accordance with federal civil rights law and USDA civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027 (https://www.usda.gov/sites/default/files/documents/ad-3027.pdf), found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
- Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
- Fax: (202) 690-7442; or
- Email: [email protected].
USDA is an equal opportunity provider, employer, and lender.
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